Legal
Privacy Policy
This policy explains what information NIDA Systems collects through Aseda Clock In and our website, how it's used, and how it's protected.
1. Introduction
NIDA Systems ("we", "us") operates this website and Aseda Clock In. This policy applies to information collected through our website, our product, and our communications with you.
2. Information we collect
- Business and account information: business name, contact name, email address, and phone number provided when you sign up or contact us.
- Employee attendance data: clock-in and clock-out times, badge IDs, department, shift and roster assignments, leave records, and attendance status, entered by your business through Aseda Clock In.
- Image proof: photos captured at clock-in for verification purposes, as configured by your business.
- Device and telemetry data: information about connected clock-in devices and network status, used to flag device or connectivity issues.
- Payment information: billing details needed to process subscription payments. For receipt-based mobile money billing, we may receive payment receipts and transaction references. If you use Paystack checkout when available, payment credentials are handled by Paystack; we do not store full payment card details.
- Website usage information: basic technical information such as browser type, generated when you visit our website.
3. How we use information
- To provide and operate Aseda Clock In for your business, including attendance tracking, rosters, and reporting.
- To process subscription billing and communicate about your account.
- To provide customer support and respond to inquiries.
- To maintain the security and reliability of our products.
- To improve our products based on how they're used and feedback we receive.
4. Who we share information with
We don't sell your data. We share information only where necessary to operate our service:
- Paystack: to handle subscription payments when Paystack checkout is available and used.
- Hosting and infrastructure providers: to store and run our application securely.
- Legal or regulatory authorities: where required by law.
5. Data retention
We retain business and attendance data for as long as your account is active, and for a reasonable period afterward for record-keeping, legal, and payroll-reference purposes, unless you request earlier deletion and we're not required to retain it.
6. Data security
Attendance and employee records are scoped to your business and protected with role-based access permissions. We take reasonable technical and organizational measures to protect data against unauthorized access, loss, or misuse, though no system can be guaranteed 100% secure.
7. Your rights
You can request access to, correction of, or deletion of information we hold about your business or its employees by contacting us, subject to any legal or contractual obligations that require us to retain certain records.
8. Children's privacy
Our products are intended for business use by organizations and their employees, not for use by children, and we do not knowingly collect data from children.
9. Cookies
Our website is a static site and does not use tracking or advertising cookies. If this changes in the future, we'll update this policy to reflect it.
10. Changes to this policy
We may update this Privacy Policy from time to time. We'll revise the "last updated" date above whenever changes are made.
11. Contact us
Questions about this policy or your data can be sent to info@nidasys.com or via WhatsApp at +233 24 811 1773.
Questions about your data?